Conversion Process Guide - Midwinter AdviceOS: PreConversion Checklist
Midwinter AdviseOS PreConversion Checklist
The below checklist highlights key areas that must be understood and discussed with your Transition Consultant prior to your conversion date. It is intended that you and your Transition Consultant use the Pre-Conversion Checklist as a ‘working document’ as you prepare for your conversion. You will be asked to confirm that all the items in the checklist were discussed and understood by you before the conversion date. Please ensure all information regarding your Practice’s specific conversion requirements has been properly understood and documented.
We agree that our IRESS Transition Consultant discussed the following items relating to our conversion:
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Item |
Comments |
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Data source |
Midwinter provide conversion data from two different products, i.e. Midwinter and AdviceOS. There are significant differences in the ways that conversions from these products are managed. Please confirm that the source of your conversion data is AdviceOS |
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Test Conversion |
The AdviceOS conversion tool has been developed recently and a limited number of conversions have been done to date. In the past, conversion analysts have found missing data and it has been necessary, on occasion, to go back to Midwinter for more data. A test conversion is always run before the live conversion. |
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Conversion duration |
The time required to complete a conversion is primarily determined by the size of the data that must be converted. Additional requirements that are not catered for in the conversion tools can also affect the duration of the conversion. Conversions are scheduled to commence after business hours and if your conversion has not completed by the following morning it may have to be paused and resumed again the following evening. |
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Cost |
Your Transition Consultant will advise you of the conversion cost. Custom fields and custom mapping will be charged in addition to the standard conversion cost & Transition team will provide quote prior to doing the custom work All costs must be agreed upon prior to the conversion. |
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User mappings |
It is possible to map to existing users in Xplan or consolidate multiple userids to a single userid.. Your Transition Consultant will assist you in recording these mappings if required. |
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Providing your data to IRESS |
Data must be received by close of business on the day prior to your conversion date. |
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Risk Profile mappings |
In order for the descriptive titles of Risk Profiles to be converted, a Risk Profile report will be provided after the conversion is complete which will contain the source Risk Profile values. You can then provide mappings if required. |
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Data that will/will not be converted to XPLAN |
It is important that you review the information contained in the Conversion Guide so you are fully aware of how and what data will be converted to XPLAN. |
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Custom Fields |
Custom fields will not be converted. If any of your custom fields are critical to your practice please raise with your Transition Consultant for further discussion. |
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Unmapped Values File |
You must ensure all current choice values in your existing database match those that will be available in the destination XPLAN site. Any choice values in your existing system that are not available in the destination XPLAN site will not be converted and will be in the unmapped values file. |
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Testing the Conversion |
If you are going to lose access to your source data before the conversion; please ensure that you take screens shots of at least 10 of your top clients. This includes taking screen shots for all the key details, insurance, super, portfolio data and any other area which is of particular importance to you. Conversion feedback must be raised within 10 business days. If no issues are raised within that time frame the conversion request will be closed. |
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Data must not be changed before sign-off |
No changes should be made to your data until you have completed testing your conversion. If you change your data before you sign off your conversion it can affect IRESS’s ability to resolve issues you may identify, and could also result in losing the changes if your conversion has to be rerun |
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XPLAN Licenses |
You will require appropriate licenses to log into your new XPLAN site to check your converted data, and for ongoing use. Contact your new XPLAN site administrator and ensure you will have the required licenses when your data conversion occurs. |
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IRESS Wealth Management | XPLAN Transitions | PreConversion Checklist - Midwinter AdviceOS
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