Wealth Axis Files - Naming Convention

Wealth Axis Files - Naming Convention

File Format: Date, Client Name, File Name

  1. Date - yymmdd

    E.g: 12 Sept 2013 - 130912
    E.g: Undated - 010101

  2. Client Names

    • One Client / Only primary client (John Smith)
      E.g: Smith, J

    • Two Clients (Primary and Secondary Client/Client and Partner) - Married (Ronald & Becky O’Neill)
      E.g: O’Neill, R&B
      E.g: O’Neill, R
      E.g: O’Neill, B

    • Two Clients De Facto (Abraham Black & Lisa Barnes)
      E.g: Black, A & Barnes, L

    • Two Clients with same Initial (Glenn & Gina Riley)
      E.g: Riley, G&G
      E.g: Riley, Glenn
      E.g: Riley, Gina

    • SuperFund (Spence Family Super Fund)
      E.g: Spence Family Super Fund

    • Trust (Tran Thu Family Trust)
      E.g: Tran Thu Family Trust

    • Company (Bruns Music Pty Ltd)
      E.g: Bruns Music Pty Ltd

  3. File Name - Platform #policy/member – Document Type

    EXAMPLES

    Client Names: Ronald & Becky O’Neill

    Fact Find (Client Profile) - both
    E.g: 140809, O’Neill, R&B, Fact Find (Client Profile)

    AXA #1234 – Policy Summary - Ronald
    E.g: 150215, O’Neill, R, AXA #1234 – Policy Summary

    HOSTSuper #6778 – Annual Statement - Becky
    E.g: 150630, O’Neill, B, HOSTSuper #6778 – Annual Statement

    Adviser’s Notes (Insurance Updates) - Ronald
    E.g: 010101, O’Neill, R, Adviser’s Notes (Insurance Updates)

    Driver’s Licences - Becky
    E.g: 140210, O’Neill, B, Driver’s Licence (Certified/Uncertified) “depends whether it has
    been certified or not”

    Third Party Agreement for First State Super #12244 - Ronald
    E.g: 160201, O’Neill, R, First State Super #12244 – TPA (Signed/Unsigned) “depends whether it has been signed or not”



    Super: O’Neill Super Fund

    Trust Deed
    E.g: 100407, O’Neill Super Fund, Trust Deed (Signed)

    BT Wrap #M0111 – Portfolio Valuation
    E.g: 151011, O’Neill Super Fund, BT Wrap #M0111 – Portfolio Valuation


    Trust: ON Family Trust

    Financial Statement 2012/13
    E.g: 130630, ON Family Trust, Financial Statement FY 2012-13

    Tax Return 2010/11
    E.g: 110630, ON Family Trust, ITR #123456789 – Tax Return FY 2010-11



    Company: Bruns Music Pty Ltd

    Financial Statement
    E.g: 150630, Bruns Music Pty Ltd, Financial Statement FY 2014-15

    Company Registration Certficate
    E.g: 090117, Bruns music Pty Ltd, Company Registration Certificate

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