Corporate Action ROA Overview

Corporate actions come to market from time-to-time. A Corporate Action ROA (Record of Advice) for a particular corporate action may be available in XPLAN for merging for groups of clients in bulk.

Merging Corporate Action ROAs

To merge a Corporate Action ROA for a group of clients in bulk:

1. Go to XPLAN > Portfolio Functions > Share Issue:
   
   
   
   
2. In the Share Issues Filters section, filter by User Group and Adviser as required:
   
   
   
   
3. In the Securities  section, click the icon and add the Corporate Action security:
   
   
   
   
4. Click Search.
   
   
5. Clients holding the Corporate Action security will be displayed in the Share Issues section.
6. In the Participation column, select your recommendation for each client: Full, Partial or Decline.
   
   
   • If you have selected Partial, enter the Partial Participation % for each client.
     
     
   • To view the Participation and Partial Participation % columns, you may need to scroll to the right of the screen.
     
     
     
     
7. From the menu on the left-hand side, go to Share Issue > Merge Report.
   
   
8. Select the clients to be included the Corporate Action ROA bulk merge and click Continue.
   
   
9. From the Report Category dropdown list, select Wealth Axis – Corporate Actions ROA:
   
   
   
   
10. Select the required Corporate Action ROA by clicking on the arrow icon:
    
    
    
    
11. Click Execute.
    
    
12. The clients’ Corporate Action ROAs will be merged in the background. Click Ok.
    
    
13. When the clients’ Corporate Action ROAs have been merged, click  to display the new system message.
    
    
14. Click Download Report to download the zip file containing the merged Corporate Action ROAs.
    
    
    • For instructions on how to print Corporate Action ROAs (and other documents) merged in bulk, in the XPLAN Hub go to Reports > Printing Word and PDF documents in bulk.

Corporate Action ROA via XPLAN Merge

The following is a simple step by step guide on how to complete this process. Please note there is some assumed prior knowledge of XPLAN including:

• Client Profile wizard
  
  
• Portfolios (IPS)
  
  
• Compliance and Notes
  
  
• Xmerge documents

Step 1:

Ensure ‘Portfolios (IPS) Recommend’ screen is completed for each client.

In this example, APA are facilitating a 1 for 3 renounceable entitlement offer , which has seen us recommend our client take up 1,000 additional APA shares @ 6.60 ($6,600). We complete this in the IPS Proposed by transferring the money from Cash to APA:

Ensure you have up to date information for each client around:

• SOA history

• FSG

These are coded to the template.

Step 2:

After you have completed IPS Recommend for each client, use the filter search function on the top
right hand side of page. Type in the code, ensuring you select ‘security search’ via the arrow down
button seen below in blue. Then click the magnifying glass.

Step 3:

The search result produces a list of all your clients with the holding selected:

Each client requiring an ROA needs to be ‘tagged as seen below:

Then click on ‘Merge report’ on the left hand side, checking all entities are ticked as required, then ‘Continue’.

Step 4:

From the ‘Report category’ drop down box, select ‘Corporate Actions’:

From the list that appears, select the Corporate Action you are looking for by clicking on the arrow:

Then select ‘Execute’ to merge. Once the download becomes available via the ‘mail’ icon, the ROA’s are provided per entity:

Step 5:

There could be up to 3 areas for post merge editing:

1. If the corporate action results in a CGT event, you will need to address this by choosing between a ‘capital gain and a capital loss, including adding in the dollar amount applicable.

2. Costs provide a table to insert your fees, however if this is part of your ongoing service agreement, you can delete this and simply retain the text ‘We will continue to receive the ongoing amounts as set out in our previous advice to you’

3. FSG has 2 options (previously provided to client or provided with ROA). Delete the one that does not apply.

Step 6:

Save the final edited ROA to the ‘Notes’ section of each client and distribute to your clients as per
your standard process.