Bulk ROA Overview

The process of merging Records of Advice (RoAs) for groups of clients in bulk uses a combination of XPLAN tools (such as Target Sets, Campaigns and Portfolio Group Modelling) and the ROA Bulk Rebalance Wizard.

Preparing for Merging ROAs in Bulk

Before you can start the process of merging your clients’ RoAs in bulk, you will first need to ensure that:

1. Each client’s portfolio account is linked to the Target Set * being rebalanced.
   
   
2. The Disclosure Fee  is applied to each clients’ portfolio account.

*If you do not have the model portfolio set up in XPLAN as a Target Set, you will first need to create it. For instructions on how to create (or set up) a Target Set, refer to Creating a new Target Set here

How do I link a client’s portfolio account to the Target Set?

A Target Set (or model portfolio) consists of a selection of securities (such as managed funds and shares) and the recommended weighting for each security. They allow you to create (or add) customised portfolios to suit the varied investment styles and risk profiles of your clients, which can then be assigned to portfolio groups and individual client's portfolio accounts.

A client’s portfolio account can be linked to a Target Set in  Basic Mode or  Advanced Mode. Using Advanced Mode enables you to set a reserve (% or $ value) to be left as cash in the client’s portfolio account, in line with the cash account balances required for some accounts (such as Asgard and BT Wrap).

Basic Mode: Linking a client’s portfolio account to a Target Set

To link a client’s portfolio account to the Target Set in Basic Mode:

1. Locate the master client’s (or entity’s) record in your XPLAN CRM.
   
   
2. Go to Portfolios > Model > Model.
   
   
3. If you are in Model - Advanced Mode, click Switch to Basic Mode:
   
   
   • Switching from Advanced to Basic Mode will discard any model details that have been set for the client’s portfolio account(s).
     
     
     
     
4. In the Model - Basic Mode section, click  for the portfolio account to be linked to the Target Set:
   
   
   
   
5. Locate and select the required Target Set and click OK.
   
   
6. The client’s portfolio account is now linked to the selected Target Set:
   
   
   
   
7. Repeat Steps 4 and 5 above for the client’s other portfolio accounts, as required.

Advanced Mode: Linking a client’s portfolio account to a Target Set

To link a client’s portfolio account to the Target Set in Advanced Mode:

1. Locate the master client’s (or entity’s) record in your XPLAN CRM.
   
   
2. Go to Portfolios > Model > Model.
   
   
3. If you are in Model - Basic Mode, click  Switch to Advanced Mode:
   
   
   • Switching from Basic to Advanced Mode will discard any model details that have been set for the client’s portfolio account(s)
     
     
     
     
4. Click  for the portfolio account to be linked to the Target Set:
   
   
   
   
5. In the Account Model Settings section:
   
   
   • From the Model Type dropdown list select Portfolio Weight.
     
     
   • For Model Weight %, enter 100.
     
     
   • If you’d like to retain a portion of the client’s portfolio account in cash when it is rebalanced to the Target Set, enter the required amount in Cash Reserve (%) or Cash Reserve (Value).
     
     
     
     
6. In the Target Set Products section:
   
   
   • Click  and select Add Target Set.
     
     
   • In the Choose a Set dropdown list, select the required Target Set.
     
     
   • In the Set Weight field, enter 100%.
     
     
   • Click Save (at the bottom right-hand corner).
     
     
     
     
7. The client’s portfolio account is now linked to the selected Target Set:
   
   
   
   
8. Repeat Steps 4 to 6 above for the client’s other portfolio accounts, as required.

How do I apply the Disclosure Fee to a client’s portfolio account?

Applying a  Disclosure Fee to the client’s portfolio account enables the full disclosure of fees in their merged RoA for Asgard, BT Wrap and BT Panorama accounts.

Please note that Disclosure Fees are not updated or maintained for non-Asgard or BT Account Platforms that are available for selection in IPS (at Portfolios > Portfolio > Position). Subsequently you may need to update the Disclosure Fees for the client’s portfolio account after their RoA has been merged.

To apply the Disclosure Fee to a client’s portfolio account:

1. Locate the master client’s (or entity’s) record in your XPLAN CRM.
   
   
2. Go to Portfolios > Admin > Cash & Accounts.
   
   
3. In the Portfolio Accounts section, click  on for the portfolio account to be rebalanced:
   
   
   
   
4. From the Disclosure Fee dropdown list (in the Basic Details tab), select the Disclosure Fee for the account type:
   
   
   
   
5. Click Ok.
   
   
6. Repeat Steps 3 to 5 above for the client’s other portfolio accounts, as required.