Add a Transaction Overview

Once a portfolio account is setup, transactions such as a Purchase or a Sale can be added and reviewed in the portfolio. Adding a Purchase or Sale to an existing holding in a client's portfolio can be done via either the Position or the Transaction page.

Understand how to enter a client's existing equity investment in IPS module.

• To view the IRESS Insights Video, please view the following link here. (Created by Anthony Derriscott on July 28, 2016)

Adding a Transaction

Adding a Transaction via Quick Entry

Quick entry allows for multiple holdings purchases using the bare minimum details. While viewing a Client's Portfolio: 

1. In the client navigation menu, locate and click on Portfolios. The menu will expand. 

   
   
   
   
2. Click on Portfolio. The menu options will expand. 

   
   
3. Click on The menu options will expand.
   
   
4. Select the Add button, the select Quick Entry. The Portfolio Quick Entry box opens
   
   
   
   
5. If you want to track the cash the client has to invest, type the amount in the Initial Cash to Invest box.
   
   
6. This will allow you to use the Percentage allocation mode, and keep a running total of Remaining Cash to Invest.
   
   
7. If a value has been entered in the Initial Cash to Invest box, select to use the Market Value or Percentage allocation mode.
   
   
8. In the Security field, use the dynamic search field to select the holding to be purchased. You can also click  to search for and select one or more holdings.
   
   
9. Do one of the following:
   
   
   • Market Value allocation mode
     
     enter the number of Units to be purchased, then click inside the Market Value text box. XPLAN will attempt to find the current unit price and calculate the Market Value.
     
     enter the Market Value of the purchase, then click inside the Units text box. XPLAN will attempt to find the current unit price and calculate the number of Units that can be purchased.
     
     
   • Percentage allocation mode
     
     enter the number of Units to be purchased, then click inside the Percentage text box. XPLAN will attempt to find the current unit price and calculate the Percentage of the initial cash to invest.
     
     enter the Percentage of the initial cash to invest that you want to use for the purchase, then click inside the Units text box. XPLAN will attempt to find the current unit price and calculate the number of Units that can be purchased.
     
     
10. Repeat steps 4 and 5 for each holding to be purchased. Click  to add additional entry lines as required.
    
    
11. Click Save.

Adding a Transaction via Purchase and Sale

To add a transaction via the Add Button:

1. In the client navigation menu, locate and click on Portfolios. The menu will expand. 

   
   
   
   
2. Click on Portfolio. The menu options will expand. 

   
   
3. Click on The menu options will expand.
   
   
4. Select the Add button, then select Add Purchase (or Add Sale)
   
   
5. Continue to the Enter details of the Transaction below

Adding a Transaction via Account

Accounts are created in the client portfolios to manage all underlying investments within a platform/ administration service. Accounts needs to be created before entering the underlying investments and can be named to reflect the platform name Portfolios have a Default account where all investments are listed unless you create a new account.

How to Add an Account:

1. After you have selected the entities you wish to add an investment for, click on the Add drop box, and you will be then be you will be able to chose from Quick Entry, Purchase, Sale and Account.
   
   
2. Click on the Account option, and you will be lead to another screen where you can add the Account details.

To access the Holding Details for a Position:

1. In the client navigation menu, locate and click on Portfolios. The menu will expand. 

   
   
2. Click on Portfolio. The menu options will expand. 

   
   
3. Click on The menu options will expand.
   
   
   
   
4. Select the Entity for the holding that you are adding a purchase (or sale) for.
   

5. Select the Account the holding you need is held under. In the example we have selected 
"View All". 

   
   
6. Click on the down arrow for the holding you are adding a purchase (or sale) and a submenu 
will appear. 

   
   
7. Click on Add Purchase (or Add Sale) for the holding. 

    
8. Continue to the Enter details of the Transaction below

Enter the details of the Transaction

1. Add the purchase details as required. (In this example the client has purchased 1000 units on the 19th October 2017 and the transaction status is Actual). 
   
   
2. Click Save once you have added all the details required. 

   
   
   
   
3. In the below fields ensure the following is filled out:
   • Investment Code – once you have typed this in click on the  logo next to it and this will search the code in Xplan.
     
     
   • Exchange - type ‘ASX’ as the relevant exchange (not that this field does not pre-fill)
     
     
   • Transaction – in this case, use the drop down box to select ‘purchase’
     
     
   • Transaction Status – use the drop down box to select ‘ Actual’
     
     
   • Transaction Date – use the date of purchase/sale in this field
     
     
   • Settlement Date- this field will automatically pre-fill
     
     
   • Gross amount – if a gross amount is given, add this figure in (with corresponding decimal places). If no gross amount is given, click on the  logo to the right of the ‘unit price’ field, this will change the logo to  and add in the unit price.
     
     
   • Number of units – enter number of units purchased.
     
     

     Note:  If you are missing either the gross amount, number of unit or unit price, clicking on the icon on either the right hand side of gross amount of number of unit and this will calculate the figures based on the data in the other two fields. In the notes section outline the transaction as: (Transaction type) (ASX Code) (no of units) @ (Price) (date). In this case it is Purchase CBA 15 units @ $75.00 30/11/2016. This is in case a field is ever edited and/or accidentally recalculated the original data entered is still available.

     
     
     
4. In the ‘Fees and Taxes’ tab add in any brokerage and GST that was on the transaction statement.
   
   
   
   
5. You will notice an additional 200 units has been added to the holding:
   
   

Add a Recurring Income 

Recurring income transaction are useful for income such as recurring rent on direct property that is managed in the Portfolio area, or regular cash withdrawals on a manually managed cash account.



To add a recurring income transaction to an existing holding:

Check the Transaction History

• To check the transaction history of each share holding, click on the  button on the line of the relevant holding.
  
  
• Click on ‘View Transactions for (relevant shareholdings)’
  
  
  
  
• You will now be taken to the transactions screen for that security code. The date range can be amended for a specific time period or from inception through the calendar function as shown below
  
  
  
  
• Each transaction line item for that time period is shown as and can edited and viewed in more detail by clicking on the button to the left of the relevant line item.
  
  
  
  
• Clicking on ‘View Transaction’ will take you into a pop-up screen with the below information:
  
  
  
  
• Click ‘Close’ and go back to the transaction screen once information has been obtained.