Portfolio Position Overview

This section outlines the main components of the client's portfolio position screen and its functions on add, removing and managing holdings and transaction in a client's portfolio  

How to Access Portfolios Position

To access the Portfolio Position screen:

1. In the client navigation menu, locate and click on Portfolios. The menu will expand.
   
   
2. Click on Portfolio. The menu options will expand.
   
   
3. Click on Position and you will be taken to the client’s portfolio holdings. 
   
   

Portfolio Position Components

The following outlines the main components of the client's Portfolio > Position screen.

1. Entity - You can select the entity for which you wish to access their portfolio by clicking on the drop down arrow beside the client name. Any entity that is part of the client's group will be listed to select from. If the client has a partner you have the ability to select from either the individual entity, the joint entity (Client and Partner) or by View All. When you select view all, tick box options will appear in the Filter Options for Holdings Overview panel to select which entities you wish to include.
   
   
2. Add - Click on this button to access the following functions:
   
   
   • Quick Entry - Click on this option to add multiple purchases with the minimum details i.e. investment code, exchange, units and market value.
     
     
   • Purchase - Click on this option to add a purchase to the portfolio. Details of the purchase can be added via this method i.e settlement date, transaction status, if a cash account is to be debited by this transaction etc.
     
     
   • Sale - Click on this option to sell an investment holding
     
     
   • Account - Click on this option to create a new account.
     
     
3. Filter Options for Holdings Overview
   
   
   • Date Range - Enter a date into this field and the Holdings Overview panel will display the portfolio valuation at the selected date
     
     
   • Grouping - Allows you to select how you would like the data in the investment recommendations to be grouped. In this example the data is grouped by Portfolio, then account:
     
     
     • Flat Data - Displays each holding individually without grouping
       
       
     • Portfolio Account - List of accounts held by the client and the list of securities within the account 
       
       
     • Custodial Entity - Institutions that oversee (e.g. hold, maintain)  assets for customers
       
       
     • Exchange - Marketplace in which securities are traded (e.g. ASX, NAS)
       
       
     • Security Type - An entity with monetary value that can be traded (e.g. Cash, Property, Shares)
       
       
     • Asset Class - More specific security type categorisation (e.g Domestic Property, International Property)
       
       
     • GICS Sector/Industry - Global Industry Classification Standard (GICS) is a standardised classification system for equities within a large segment of the economy (Sector) or specific group of businesses (Industry)
       
       
     • Account Mandate - Accounts under instruction to manage a pool of capital or funds under advice
       
       
     • Currency - Accepted forms of money circulated within the economy
       
       
   • Aggregation - Allows you to select if you wish to aggregate accounts, aggregate GICS or no aggregate.
     
     
   • Portfolio Account - If an account has been created for the portfolio, you can select to view by the individual account or by all accounts. Please note this option will only appear if an account has been created. Click on the "edit" button to edit the account details if required.
     
     
   • Security - Allows you to select if you would like to display only current securities i.e. non-zero holding, or show all securities (includes all current and zero holdings).
     
     
   • Cost - Enables costs to view either as Gross or Net amounts. 
     
     
   • Exchange - Enables you to filter the securities displayed in the holdings overview panel by a specific exchange.
     
     
   • 20 Minute Delayed Pricing - Click on the tick box to display live pricing data. 
     
     
   • Settled - Click on the tick box to select to view only transactions that have been settled.
     
     
   • FUM Only - Click on the tick box to select if only Funds Under Management (FUM) are displayed in the holdings overview panel.
     
     
4. Holdings Overview - This panel outlines the details of the investment holdings within the portfolio. The details displayed include the sector, product name, units held, the native current, the total cost of the holding, cost base, the unit price, the native price, the date the price was last updated, the market value of the investment, the native market value, the profit and the portfolio weight:
   
   
   • Account - Type of account (e.g. Managed fund, bank product)
     
     
   • Exchange - Marketplace in which securities are traded (e.g. ASX, NAS)
     
     
   • Security Name
     
     
   • Units - Amount of units held of an asset
     
     
   • Total Cost  
     
     
   • Cost Base - Cost of an asset at the point of purchase plus other cost of acquiring the asset at the point of purchase
     
     
   • Price - Current cost of a asset 
     
     
   • Native Price - Cost of an asset at the point of purchase 
     
     
   • Price Updated - Period in which the price was updated in XPLAN
     
     
   • Market Value (AUD) - Total current value of total units held of an asset 
     
     
   • Native Market Value - Total value of total units held of an asset at the time of purchase
     
     
   • Unrealised Gain - Profit that exists on paper but has not been sold (realised)
     
     
   • Excl from Fees - States if the fees are included/excluded in the holding
     
     
   • Rec - Recommendations based on research houses (e.g. Morningstar)
     
     
5. Analysis - This panel contains several tabs allowing you analysis the client portfolio. The analysis options available in this panel include; Summary (total cost, market value, cash balance etc.) Returns and Volatility.
   
   Understand how to analyse the client portfolio through charts and tables through IRESS Insights Video, here. (Created by Anthony Derriscott on Feb 19, 2018)
   
   Analysis Tabs
   
   
   • Summary - Displays total cost, market value, cash balance etc.
     
     
   • Asset Class Allocations - Weightage/allocations between the various asset classes within a client's portfolio
   • Security Type Allocations - Weightage/allocations between the various security types within a client's portfolio
     
     
   • GICS Sector Allocations - Weightage/allocations between the various GICS sectors within a client's portfolio
     
     
   • Simulated Returns - Projections over time of the potential returns/losses if a client's portfolio
     
     
   • Analytics - Different financial information to view and analyse the client's portfolio (e.g. Risk and Return, Portfolio Backtest)

Portfolio Holdings and Transactions

Access Transactions

The purpose of this guide is to demonstrate how to view Holdings and Transactions for clients within their portfolio from the position screen; and search for Portfolio Transactions across all clients. 


• Go into Portfolios > Position
  

Further information on Access Transactions here

Add a Transaction

Once a portfolio account is setup, transactions such as a purchase or a sale can be added and reviewed in the portfolio. Adding a Purchase or Sale to an existing holding in a client's portfolio can be done via either the Position or the Transaction page.

 Further information on Add a Transaction here

Edit a Holding and Transaction 

The purpose of this guide is to provide an overview of how to edit a holding, edit a transaction, add a purchase and add a sale to an existing holding in Portfolios.

Further information on Edit Holdings and Transactions here

Portfolio Accounts 

The purpose of this guide is to provide an overview Portfolio Accounts. Portfolio's is used to manage client investments, providing an audit trail for investment transactions. 

Within Portfolio, Accounts can be created which allow for investment holdings to be separated and categorised. Reporting and portfolio modelling can be  applied  to  individual  Portfolio  Accounts, without interacting with the entire portfolio.

Further information on Portfolio Account here