Conversion Process Guide - AdvisorLogic: XPLAN Conversion Guide

AdviserLogic to XPLAN Conversion Guide Overview

This document highlights data and functionality most often of concern to practices converting from AdvisorLogic to XPLAN, however if there is specific data and/or functionality that is not contained within this document and is of importance to your Practice, please discuss with your IRESS representative prior to your conversion.

The Conversion Process

Conversion preparation

During this phase a Transition Consultant will work with you to prepare for the conversion of your data.
Obtaining a copy of your data for conversion

Data must be received by the end of the business day prior to your conversion date.
Data Import

IRESS completes the first step to import your data into your new XPLAN site (the destination site). Data imports are done after business hours and the time required to import the data depends on the volume of the data. Your Transition Consultant will keep you informed of the progress.
Post-conversion tasks

IRESS completes the import of custom fields, choice value mappings, updating of risk profiles etc. on the next day after the data import completes.
Data checking and sign-off
It is your responsibility to review your data in XPLAN after the conversion. You know your data better than anyone else and is best placed to notice any differences between your original data and the data that will reside your new XPLAN site after the conversion.

Standard conversions

The section below highlights sections of the AdviserLogic client record and provides the field mapping that occurs during the data conversion. The tables provide the screen name within AdviserLogic and the XPLAN field name, along with any relevant notes.

Your IRESS representative will take you through this document, so any questions can be raised and discussed before conversion.

User | Advisers

All Users are created by the conversion unless requested to be mapped to existing Users within XPLAN.

Figure 1 - List of Users - (Tools - Administrative Tools – Practice – Advisers)

Figure 2 - User Profile (when clicking on user id in list)

Figure 3 - Logon ID profile (Tools, Adviser Profile, Edit Profile)

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
First Name	Key Details\| FirstName	Entity	first_name
Surname	Key Details\|Surname	entity	last_name
Post Code	Address\|Postcode	entity_address	postcode
State	Address\|State	entity_address	state
Address 1	Address\|Street	entity_address	stree
Address 2	Address\|Street	entity_address	stree
Suburb	Address\|Suburb	entity_address	suburb
Phone	Contact\|Type	entity_contact	type
Mobile
Fax
Email
Address
Phone	Contact\|Detail	entity_contact	value
Mobile
Fax
Email
Address
Title	Key Details\|Title	entity	title

Fact Finder (This includes partner information)

Basic Information

Figure 4 - Fact Finder - Basic Information

Please note that XPLAN validates all TFN and ABN’s if these are invalid then they are ignored

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Title	Key Details Title	entity	Title	Entity Partner
First Name	Key Details First Name	entity	First_name	Entity Partner
Surname	Key Details Surname	entity	Last_name	Entity Partner
Middle Name	Key Details Middle Name	entity	Middle_name	Entity Partner
1.Driver’s Licence	Key Details Comment	entity	comment	1.Prefix with “Driver’s Licence.’
2.Notes	Key Details Comment	entity	comment	2.No prefix on normal notes
TFN	Key Details Tax File Number	entity	tfn	Entity Partner
Advisor	Key Details Client Adviser	Entity	Client adviser
Notes	KeyDetails Comment	Entity	comment
Gender	Key Details Gender	Entity	Sex	Entity Partner
Marital Status	Key Details Marital Status	Entity	Marital_status	Entity Partner
Date of Birth	Key Details Date of Birth	entity	dob	Entity Partner
Preferred Name	Key Details Preferred Name	Entity	Preferred_name	Entity Partner
Category	Key Details Category	Entity	Client_category
Status	Key Details Entity Status	Entity	Entity_client_status
Referred By	Referral Referred By	Entity	Referral_referred by
Wedding Date	Key Details Marriage Date	Entity	Marriage_date
FSG Version	FSG FSG Version	Entity_fsg	Fsg_version
Occupation	Emplyment Occupation (Standard)	Entity_employment	Iqm2_occupation	Entity Partner
Job Title	Employment Job Title	Entity_employment	Jobtitle	Entity Partner
Centrelink No.	Centrelink Centrelink Relationship Number	Entity	Centrelink_relationship_number	Entity Partner
Last Review Date	Review Completed Date	Entity_review	Date_completed
Next Review Date	Review Date	Entity_review	Date
Review Frequency	Review Frequency	Entity_review	frequency

Superannuation

Figure 5 - Superannuation summary

Figure 6 - Platform Super Fund

Figure 7 - Self Managed Super Fund

Figure 8 - Industry Super Fund

Figure 9 - Platform Pension

Figure 10 - Industry Pension

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Super Contribution (%)	Superannuation\|E mployer Contribution Rate	entity	employer_ctr_rate
Description	Superannuation- Funds\|Fund Name	entity_fund	fund_name
Account Code	Superannuation- Funds\|Reference Number	entity_fund	fund_refnum
Account Status	Superannuation- Funds\|Status	entity_fund	fund_status
1. Issue Date	Superannuation- Funds\|Date Commenced	entity_fund	date_commenced	1. Platform Superfund
2. Commencement Date				2. Self Managed SuperFund
3. Issue Date				3. Industry Super Fund
4. Issue Date				4. Platform Pension
5. Issue Date				5. Industry Pension
Current Balance	Superannuation Funds Balance-	entity_fund	fund_balance

Entities

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Company Name	Key Details Company\|Company Name	entity	company_name
ABN	Key Details\|ABN	entity	abn
ACN	Key Details\|Company Numebr	Entity	Company_number
TFN	Key Details\|Tax File Number	entity	tfn

Figure 11 - Fact Finder – Entities

Contact

Figure 12 - Fact Finder - Contact Details

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Country	Address\|Country	entity_address	country
Post Code	Address\|Postcode	entity_address	postcode
Preferred Email Address	Address\|Preferred	entity_address	preferred
Preferred Contact Address
Preferred Phone Number
State	Address\|State	entity_address	state
Line 1	Address\|Street	entity_address	street
Line 2	Address\|Street	entity_address	street
Suburb	Address\|Suburb	entity_address	suburb
Home Address	Address\|Type	entity_address	type	Entity Partner
Mailing Address
Work Address
Other Address
Phone (H) (W)(Fax)	Contact\|Detail	entity_contact	value	Entity Partner
Email (H)(W)	Contact\|Detail	entity_contact	value	Entity Partner
Notes	Contact\|Notes	entity_contact	notes	Entity Partner
Phone (H) (W)(Fax)	Contact\|Type	entity_contact	type	Entity Partner
Email (H)(W)	Contact\|Type	entity_contact	type	Entity Partner
Australian Resident	Key Details\|Resident Status	entity	resident_status	Entity Partner
Do not Contact	KeyDetails\|Privacy	entity	privacy	Entity Partner

Income & Expenses

Figure 13 - Fact Finder – Income

Figure 14 - Fact Finder - Income - Income Type

Figure 15 - Fact Finder - Income - Status

Figure 16 - Fact Finder - Expenses

Figure 17 - Fact Finder - Expenses - Expense Type

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Amount	Cashflow\|Amount	Entity_cashflow	amount	Income Expense (annualised figures from AdviserLogic)
Notes	Cashflow\|Cashflow Notes	entity	cashflow_notes	Income
Income Type	Cashflow\|Cashflow Type	entity_cashflow	type	If no Subtype field, DefaultValue chosen
Expense Type	Cashflow\|Cashflow Type General	entity_cashflow	type_group	Income & Expense
Description	Cashflow\|Description	entity_cashflow	desc	Income & Expense
Owner	Cashflow\|Owner	entity_cashflow	owner	Income & Expense
Start Date	Cashflow\|Start Date	entity_cashflow	startdate	In Expenses
Employer	Employment\|Employer	entity_employment	employer	EntityPartner
Status	Employment\|Status	entity_employment	emp_status
Super Contribution (%)	Superannuation\|Employer Contribution Rate	entity	employer_ctr_rate
Superfund	Superannuation Funds\|Fund Name	entity_fund	fund_name

Annuities

Figure 18 - Fact Finder - Annuities

Figure 19 - Annuities - Fact Finder - Annuities - Pension Amount Type

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Owner	Annuity\|Owner	entity_annuity	owner
Description	Annuity\|Description	entity_annuity	description
Pension Indexation Rate	Annuity\|Escalation Percentage	entity_annuity	escalation
Notes	Annuity\|Notes	entity_annuity	notes
Balance Date	Annuity\|Values Last Updated	entity_annuity	values_last_updated
DeductibleAmount ($)	Annuity\|Tax Deductible Amount	entity_annuity	tax_deductible_amount
Rate ofReturn (%)	Annuity\|RCV	entity_annuity	rcv_percentage
PensionAmount	Annuity\|RCVAmount	entity_annuity	rcv_amount
PensionAmount Type	Annuity\|Escalation Percentage Type	entity_annuity	escalation_type

Dependents

Figure 20 - Fact Finder - Dependents

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Given Name	Dependant\|First Name	entity_dependent	dep_name
Relationship	Dependant\|Relation	entity_dependent	dep_rel
Birth Date	Dependant\|Date of Birth	entity_dependent	dep_dob
To Age	Dependant\|Dependant Until Age	entity_dependent	dep_until_age
Surname	Dependant\|Surname	entity_dependent	dep_last_name
Notes	Dependant\|Comments	entity_dependent	dep_comment

Health

Figure 21 - Fact Finder – Health

Figure 22 - Fact Finder - Health - Health Status

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Health Status	Key Details\|Health	entity	health
Smoker	Key Details\|Smoker	entity	is_smoker
Height (meters)	Key Details\|Height	entity	height
Weight(kilograms)	Key Details\|Weight	entity	weight
Health Insurance	Medical	entity_med ical_insurance	cover_notes
	Insurance\|Cover
	Notes
Referred By	Referral\|ReferredBy	entity	referral_referred_by	”
1. Are you on any medications, or been on any recently?	Risk Medical\|Medical History Details	entity	Medical_history_details	1. Prefix answer with "Recent Medications.”
2. Have you had any Physical ailments (back,neck, etc)				2. Prefix answer with "Physical ailments”
3. Have you made a claim on an Insurance Policy or workers'				3. Prefix answer with"Insurance/Workers” Comp Claim “
4.Have your parents or any siblings sufferend from a major trauma (heart problems, cancer, stroke, etc)?				4. Prefix answers with “Parent/Siblings Major Trauma.”

Goals & Objectives

Figure 23 - Fact Finder - Goals & Objectives – Priority

If time frame is less than 5 years

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Priority(choice)	Goals\|Comments	entity_stobjective	obj_st_priority
Objectives	Goals\|Objective	entity_stobjective	obj_st_choice	Defaults to “Other”
Objectives(Text)	Goals\|Objective	entity_stobjective	obj_st_other
Approximate Amount	Goals\|Target Amount	entity_stobjective	obj_st_amount
Time Frame(Years)	Goals\|Timeframe	entity_stobjective	obj_st_timeframe	Converted to months

If time frame is over 5 years

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Priority(choice)	Goals\|Comments	entity_ltobjective	obj_lt_priority
Objectives	Goals\|Objective	entity_ltobjective	obj_lt_choice	Defaults to “Other”
Objectives(Text)	Goals\|Objective	entity_stobjective	obj_st_other
Approximate Amount	Goals\|Target Amount	entity_ltobjective	obj_lt_amount
Time Frame(Years)	Goals\|Timeframe	entity_ltobjective	obj_lt_timeframe	Converted to months

Estate Planning

Figure 24 – Fact Finder – Estate Planning

Figure 25 – Fact Finder – Estate Planning – Estate Planning Contacts

Figure 26 – Fact Finder – Estate Planning – Estate Planning Contacts – Contact Type

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Date of Will	Estate\|Date of Will	entity	date_of_will
Location of Will	Estate\|Location	entity	will_location
1.Testamentary trust (Yes/No Dropdown box)	Estate\|Notes	entity	will_notes	1. If 1.Testamentary trust flag = Yes, prefix with "Testamentary Trust: Yes"
2.Guardianship (Yes/No) drop Down Box				2. If Guardianship flag= Yes, prefix with Guardianship: Yes”
3.Date of Guardianship				3. If Date of Guardianship is populated, prefix with “Guardianship Date : dd/mm/yyyy”
4.Guardianship Note				4. Copy notes if Guardianship note is populated.
Will Prepared	Estate\|Will Exists	entity	will_exists
First Name	Executor of Will\|First Name	entity_executor	fname
Notes	Executor of Will\|Notes	entity_executor	notes
Surname	Executor of Will\|Surname	entity_executor	lname
Firstname	Power of Attorney\|Firstname	entity_attorney	fname
Notes	Power of Attorney\|Notes	entity_attorney	notes
Surname	Power of Attorney\|Surname	entity_attorney	lname
Type	Power of Attorney\|Type	entity_attorney	type	AL: Enduring to XP: Enduring AL:General to XP:Normal AL: Medical to XP: Medical
Power of Attorney Date	Power of Attorney\|Date	entity_attorney	date

Consultants

Figure 27 – Fact Finder – Consultants – Consultant Type

Figure 28 – Fact Finder – Consultants – Consultant Type

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Name	Key Details\|Entity Name	entity	entity_name
Street Address	Address\|Street	entity_address	street
Suburb	Address\|Suburb	entity_address	suburb
State	Address\|State	entity_address	state
Country	Address\|Country	entity_address	country
Mobile Phone1 Phone2 Email Fax	Contact\|Detail	entity_contact	value
Consultant Type	Professional Adviser\|Type	entity_profadviser	adviser_type
Phone (H) (W)(Fax) Email (H)(W)	Contact\|Type	entity_contact	type

Risk Profiler

From XPLAN version 2.10 a reason must to be specified when changing Risk Profiles. The conversion tools will apply the reason "Created by conversion" when Risk Profiles are set because Risk Profile mappings were requested.

AdviserLogic	XPLAN
Conservative	Conservative
Moderate	Moderate Defensive
Balanced	Balanced
Growth	Growth
High Growth	Aggressive

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Australian Shares	Profile\|Class 1 Target	entity	profile_c1_target
International Shares	Profile\|Class 2 Target	entity	profile_c2_target
Direct Property Listed Property	Profile\|Class 3 Target	entity	profile_c3_target
International Property	Profile\|Class 4 Target	entity	profile_c4_target
Australian Fixed Interest	Profile\|Class 5 Target	entity	profile_c5_target
International Fixed Interest	Profile\|Class 6 Target	entity	profile_c6_target
Cash	Profile\|Class 7 Target	entity	profile_c7_target
Other	Profile\|Class 11 Target	entity	profile_c11_target

Assets/Liabilities

Assets

Figure 29 – Assets/Liabilities – Existing Assets

Figure 30 – Assets/Liabilities – Assets – Australian Shares

Figure 31 – Assets/Liabilities – Assets – Managed Funds

Figure 32 – Assets/Liabilities – Assets – BankDeposit

Figure 33 – Assets/Liabilities – Assets – Investment Property

Figure 34 – Assets/Liabilities – Assets – Family Home

Figure 35 – Assets/Liabilities – Assets – Custom Product

Figure 36 – Assets/Liabilities – Assets – Other Investment

Figure 37 – Assets/Liabilities – Assets – IndustrySuper

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Account Code	Asset-Investment\|Policy Number	entity_asset_investment	policy_number
Maturity Date	Asset-Investment\|Maturity Date	entity_asset_investment	maturity_date
Purchase Price	Asset-Investment\|Initial Investment	entity_asset_investment	initial_investment
ASX Code APIR Code	Asset-Investment\|Product Code	entity_asset_investment	product_code
Description	Balance Sheet-Asset\|Description	entity_asset	desc
Purchase Date	Balance Sheet-Asset\|Purchase Date	entity_asset	acq
Type	Balance Sheet-Asset\|Type	entity_asset	type_group
Owner	Balance Sheet-Asset\|Owner Type	entity_asset	owner
Notes	Balance Sheet-Asset\|Comments	entity_asset	comments
Balance Date	Balance Sheet-Asset\|Valuation Date	entity_asset	valuation_date
Subject to CGT (Tick box)	Balance Sheet-Asset\|Subject to CGT	entity_asset	subject_to_cgt
BSB	Balance Sheet-Asset\|Bank Branch Code	entity_asset	bank_branch_number
Account Number	Balance Sheet-Asset\|Bank Account Number	entity_asset	bank_account_number
HIN/SRN	Balance Sheet-Asset\|Account/Client Number	entity_asset	account_client_number
Platform	Balance Sheet-Asset\|Supplier	entity_asset	supplier
Unit Balance	Balance Sheet-Asset\|Units	entity_asset	units
Street	Balance Sheet-Asset\|Property Street	entity_asset	property_street
Suburb	Balance Sheet-Asset\|Property Suburb	entity_asset	property_suburb
Sate	Balance Sheet-Asset\|Property State	entity_asset	property_state
Post Code	Balance Sheet-Asset\|Property Postcode	entity_asset	property_postcode
Country	Balance Sheet-Asset\|Account Holder Name	entity_asset	property_country

Liabilities

Figure 38 – Assets/Liabilities - Liabilities

Figure 39 – Assets/Liabilities – Liability - Mortgage

Figure 40 – Assets/Liabilities – Liabilities – Other Types of Liabilities

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Type of Liability	Balance Sheet-Liability\|Loan Type	entity_liability	type
Lender	Balance Sheet-Liability\|Institution	entity_liability	inst
Outstanding Amount	Balance Sheet-Liability\|Outstanding Balance	entity_liability	amount
Interest Rate	Balance Sheet-Liability\|Interest Rate (pa)	entity_liability	rate
Repayment Amount	Balance Sheet-Liability\|Repayment Amount	entity_liability	repayment
	Balance Sheet-Liability\|Type	entity_liability	type_group	Based upon Type of Liability
Owner	Balance Sheet-Liability\|Owner Type	entity_liability	owner
Credit Limit	Balance Sheet-Liability\|Credit Limit	entity_liability	credit_limit
1. Interest Only Expiry Date 2. Notes 3. Fixed Rate Expiry Date	Balance Sheet-Liability\|Comment	entity_liability	comment	1. Prefix with "Interest Only Expiry Date: " 2. No prefix for normal notes 3. Prefix with "Fixed Rate Expiry Date: "
Tax Deductibility	Balance Sheet-Liability\|Deductible	entity_liability	deductible
Loan Structure	Balance Sheet-Liability\|Repayment Type	entity_liability	repayment_type
Settlement Date	Balance Sheet-Liability\|Start Date	entity_liability	settlement
Loan number	Balance Sheet-Liability\|Account Number	entity_liability	account
Initial Loan Amount	Balance Sheet-Liability\|Original Balance	entity_liability	original_amount
Rate Type	Balance Sheet-Liability\|Interest Rate Type	entity_liability	rate_type
Desciption	Balance Sheet-Liability\|Description	entity_liability	package_name
Remaining Term (Years)	Balance Sheet-Liability\|Loan Term (integer)	entity_liability	loan_term
Remaining Term (Years)	Balance Sheet-Liability\|Loan Term (Type)	entity_liability	loan_term_type	Value in Years
As at	Balance Sheet-Liability\|Values Last Updated	entity_liability	values_last_updated
Ongoing Commission (%)	Balance Sheet-Liability\|Ongoing Commission	entity_liability	trail_commission

Insurance

Figure 41 – Insurance - Combined

Figure 42 – Insurance – Types of Policy

Figure 43 – Insurance – Policy Purpose

Figure 44 – Insurance – Payment Options

Insurance policies with the policy type of Home, Contents, General and Landlord will convert to the General Insurance section in XPLAN.
Insurance policies with the policy type of Health Insurance will convert to the Medical Insurancesection in XPLAN.
Insurance policies owned by Superfunds will be converted under the Superfund entity.

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Account Number	Insurance Group\|Bank Account Number	entity_insurance_group	account_number
Account Name	Insurance Group\|Bank Account Name	entity_insurance_group	account_name
Beneficiaries	Insurance Group\|Beneficiary	entity_insurance_group	beneficiary
Business Expense Sum Insured	Risk\|Benefit Amount	entity_insurance	benefit_amount
Policy Purpose	Insurance Group\|Business Protection Purpose	entity_insurance_group	policy_purpose
1. Commission Type 2. Upfront % 3. Ongoing %	Insurance Group\|Commission Comments	entity_insurance_group	commission_comments	1. Prefix with "Commission Type: " 2. Prefix with "Upfront % " 3. Prefix with "Ongoing % "
Income Protection Sum Insured	Risk\|Benefit Amount	entity_insurance	benefit_amount
Life Sum Insured	Risk\|Base Sum Insured	entity_insurance	base_sum_insured
Next Review Date	Insurance Group\|Next Review Date	entity_insurance_group	next_review_date
Method	Insurance Group\|Payment Method	entity_insurance_group	payment_method
Policy Name	Insurance Group\|Plan Name	entity_insurance_group	plan_name
Notes	Insurance Group\|Policy Comment	entity_insurance_group	policy_comments
Annual Policy Fee	Insurance Group\|Policy Fee	entity_insurance_group	policy_fee
Policy Number	Insurance Group\|Policy Number	entity_insurance_group	policy_number
Policy Owner	Insurance Group\|Policy Owner	entity_insurance_group	policy_owner
Status	Insurance Group\|Policy Status	entity_insurance_group	policy_status
Premium Frequency	Insurance Group\|Premium Frequency	entity_insurance_group	frequency
Premium	Insurance Group\|Benefit Premium	entity_insurance_group	benefit_premium
TPD Sum Insured	Risk\|Sum Insured	entity_insurance	value
Trauma Sum Insured	Risk\|Sum Insured	entity_insurance	value
Insurer	Insurance Group\|Underwriter	entity_insurance_group	coy
Smoker	Key Details\|Smoker	entity	is_smoker
Type of Policy	Risk\|Policy Type	entity_insurance	type	If not matched to Type Group
Type of Policy	Risk\|Policy Category	entity_insurance	type_group
Issue Date	Risk\|Issue Date	entity_insurance	issued_date
Premium Basis	Risk\|Premium Structure	entity_insurance	premium_structure
Life Insured	Risk\|Life Insured	entity_insurance	life_insured
Exclusions	Risk\|Exclusion Notes	entity_insurance	loading_exclusion_notes
1. Loading % 2. Reasons for Loading	Risk\|Loading Notes	entity_insurance	loading_notes	1. Prefix "Loading % :" 2. Reasons comment

Tasks

Figure 45 – Tasks - Add

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Assigned To	Task\| Assignee	task	assignee
Time Spent on Task (Minutes)	Task\| Total Time Taken	task	total_timetaken
Extended Description	Task\|Description	task	description
Due By	Task\|Due Date	task	duedate
Start On	Task\|Start Date	task	startdate
Status	Task\|Status	task	status
Brief Description	Task\|Subject	task	subject
Task Type	Task\|Type	task	taskkind

File Notes

Figure 46 – File Notes - Summary

Figure 47 – File Notes – Add File Note

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Filename	Note\|Attachment Name	entity_note	filename
Date Entered	Note\|Date	entity_note	date
Lock	Note\|Edit/Delete Privilege	entity_note	edit_priv
Title	Note\|Subject	entity_note	subject
Comments	Note\|Text	entity_note	data
Category	Note\|Type	entity_note	type

Document Vault

Figure 48 - Document Vault – Summary Screen

Figure 49 - Document Vault - Add

AdviserLogic Screen Field Name	Screen Field Name	Group	Field Name	Notes
Year	Document Note\|Date	docnotes	date
Notes	Document Note\|Text	docnotes	text
Category	Document Note\|Type	docnotes	type
Filename	Note\|Attachment Name	entity_note	filename
Visibility	Note\|Permission	entity_note	permission

Entities

Please note the following rules that apply to the creation of entities within XPLAN during conversion.

Joint - Joint entity types are NOT created
Child/Dependant - Created as a dependant in XPLAN listed against the Client
Company - Created as Company entity type
Trust - Created as Trust entity type
Superfund - Created as Superfund entity type
Other - Created as Company entity type

Known COIN conversion issues and data that will not be converted to XPLAN

1. Known Issues

Functional Area	Description
XPLAN Entities	Partner, Company, Superfund and Trusts entity records can exist in AdviserLogic without an adviser. The adviser from the primary entity will be used to determine the adviser in XPLAN for Partner, Company, Superfund and Trusts entities.
Joint Entities	AdviserLogic allows for joint entities to have assets, liabilities, and cashflow items. XPLAN does not support joint entities. Assets, liabilities and cash flow items belonging to joint entities are converted and linked to both client and partner with a 50% split in ownership.
Cashflow Comments/ Notes	Notes for cashflow items are not converted as AdviserLogic allows for separate notes in each cashflow item. XPLAN only has functionality for one general cashflow note for each client.
Recommended Insurance	Policies in the recommended insurance section are not converted.
Portfolio Data	Portfolio data has never been converted for Adviserlogic conversions.
Superannuation funds	Superannuation fund data is converted to the existing Superannuation group fields in XPLAN. The conversion tool also creates the Superannuation funds as new entities
Current, closed and recommended Superannuation funds	All current, closed and recommended Superannuation funds will be converted.

2. AdviserLogic data NOT converted

This section contains ‘key’ AdviserLogic data and functionality which will not be converted and is intended to flag areas that are most often of concern to Practices converting to XPLAN. However, if there is data and/or functionality that is important to your Practice and is not specifically mentioned in this booklet, please raise with your IRESS representative who will be able to advise further.

Portfolio - The Portfolio section is not converted to XPLAN.
Workflow - Workflow/Threads are not converted to XPLAN.
Reports - Reports are not converted to XPLAN.
Custom Fields - Custom filed are not converted to XPLAN.

Custom requirements

If you require any data converted that is outside the scope of this document, IRESS is happy to assess the data. Once IRESS has made the assessment, a decision will be made on whether or not the conversion is possible. Once this decision has been made, an approximate quote on timeframe and additional cost will be given. Please contact your IRESS representative to discuss this further.

Appendices

1. Post-conversion checking instructions

Once the conversion has taken place you will need to go through the data to ensure that everything has converted correctly. We recommend that you run a client list as well as check a 10-20 clients in full, comparing software to software where possible

If any issues are discovered, the conversion analyst will need the following information to investigate and resolve the issues:

Client examples – experiencing the problem
New site screen shots – of the issue, a number if applicable
Original site screen shots – if you will no longer have access to your site, make sure to take screen shots of some sample client record

This information will be submitted in the Feedback Form provided in Appendix B. The screen shots below illustrate how you should run your post conversion data check. Run a ‘Client List’ management report:

This will allow you to produce a client list report to check all clients have converted.

Go through a client file from start to finish:

If IPS data has been converted:

Note: The default is to ONLY bring across manual data and for all datafeed data to be refreshed from inception post conversion.

2. Workstations recommended settings

The following are recommended settings for the Internet Explorer browser to access XPLAN.

Start Internet Explorer and select Internet Options from the Tools menu. Make sure XPLAN is in the Trusted sites zone by:
Select the Security tab, and then click Trusted Sites.

Click Sites. The Trusted Sites dialog box display
Enter your XPLAN domain as it appears in your XPLAN site URL. For example, if your XPLAN site

URL is https://mysite.xplan.iress.com.au, you should enter https://mysite.xplan.iress.com.au.

Click Add. Your XPLAN domain will be added to the trusted Websites lis
Click Clo The Trusted Sites dialog box closes and the new settings are saved.

Set the security level for Trusted Sites by:

Ensure that Trusted sites is still selected and click Custom level.

In the Reset to list, select Medium-Low, and then click Reset.
In the Warning! dialog click Yes to confirm the chan
Set Miscellaneous > Display Mixed Content to Enabled.
Click OK. The Security Settings - Trusted Sites Zone dialog box clo

This also has the effect of enabling downloads, disabling the Pop-up blocker and disabling the phishing filter, but only for XPLAN (and any other trusted sites) not general internet use.

Activate the Advanced
In the Settings box, ensure that the following HTTP 1.1 settings are both ticked:
Use HTTP 1.1
Use HTTP 1.1 through proxy connection

Press Ok. The settings are saved.

You will need to exit and restart Internet Explorer.

XPLAN Transitions Conversion Feedback Form

Complete this form if you have identified an issue with your converted data and wish IRESS to investigate if there was a problem with the conversion.

Complete your XPLAN Transitions Conversion Feedback Form here

XPLAN Transitions Data Conversion Sign Off Form

This form must be completed and returned to your transition consultant once you have checked your converted data in XPLAN and verified that all has been converted. In the absence of feedback, your conversion will be considered finalised after a period of ten working days.

Complete your XPLAN Transitions Data Conversion Sign Off Form here

IRESS Wealth Management | XPLAN Transitions | Conversion guide - AdvisorLogic to XPLAN

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Conversion Process Guide - AdvisorLogic: XPLAN Conversion Guide

Conversion Process Guide - AdvisorLogic: XPLAN Conversion Guide

AdviserLogic to XPLAN Conversion Guide Overview

The Conversion Process

Conversion preparation

Obtaining a copy of your data for conversion

Data Import

Post-conversion tasks

Data checking and sign-off

Standard conversions

User | Advisers

Fact Finder (This includes partner information)

Basic Information

Superannuation

Entities

Contact

Income & Expenses

Annuities

Dependents

Health

Goals & Objectives

Estate Planning

Consultants

Risk Profiler

Assets/Liabilities

Assets

Liabilities

Insurance

Tasks

File Notes

Document Vault

Entities

Known COIN conversion issues and data that will not be converted to XPLAN

1. Known Issues

2. AdviserLogic data NOT converted

Custom requirements

Appendices

2. Workstations recommended settings

XPLAN Transitions Conversion Feedback Form

XPLAN Transitions Data Conversion Sign Off Form

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Conversion Process Guide - XPLAN: XPLAN Conversion Guide

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Conversion Process Guide - PlatformPlus: XPLAN Conversion Guide

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Wealth Axis Wizards - Overview

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Recent Articles

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XPLAN Version Enhancements - 18 November 2021 (Version 21.11.195)

XPLAN Version Enhancements - November 2021 (Version 21.11.194)

XPLAN Datafeeds: HUB24 Enhancements (v4.3) 29 October 2021