Invoice Overview

The purpose of this guide is to providing information and instructions on using the XPLAN Invoicing module.

You can generate one-off or recurring invoices which can be linked to FUM or Campaigns. Once a payment is received and noted in the system you can then generate reconciliation reports which collate information at client or adviser level (for example).

Adding an Invoices 

You can generate one-off or recurring invoices which can be linked to FUM or Campaigns. Once a payment is received and noted in the system you can then generate reconciliation reports which collate information at client or adviser level (for example). The purpose of this guide is to provide instruction on how to add an invoice to a client in XPLAN.

Further information for XPLAN Invoicing here

Adding a Recurring Invoice

The purpose of this guide is to provide instruction on how to use recurring invoices.

Further information on XPLAN Recurring Invoices here

Raising an Invoice

Understand how to raise an invoice.

• To view the IRESS Insights Video, please view the following link here. (Created by Anthony Derriscott on Jul 27, 2016)

Issuing an Invoice Refund

You can issue a refund to any fully paid Invoice.

While accessing Invoices:

1. Click on the Invoice you want to refund, select Make a Refund. A confirmation message displays.
2. Click OK. An Invoice Payment displays.
3. Complete the Payment details, ensuring that the Amount is a negative amount, less than or equal to the total amount of the Invoice being refunded.
4. Click Save.

A new Refund Payment is added and a new Invoice item with the type Write-Off is created with this same amount.

The Write Off field in the Comments tab of all three items will reference the Invoice number of the write-off or original Invoice as appropriate.

The Refund field in the Comments tab of both the write-off and original Invoice will reference the Payment ID of the other, allowing you to keep track of linked Invoices and refunds.

Adding a Payment

You can generate one-off or recurring invoices which can be linked to FUM or Campaigns. Once a payment is received and noted in the system you can then generate reconciliation reports which collate information at client or adviser level (for example).

Further information on XPLAN Invoice Products here

Issuing a Payment Refund

1. Follow the same steps as if Adding a Payment.
2. In Transaction Type, select Refund as opposed to Payment.
3. Enter date of refund, amount and comments explaining reason for refund.
4. You can then generate a Refund Notice by clicking on the PDF button to the left of the refund payment and select your refund notice template.
5. The document will generated as a PDF document via your notification envelope.

Updating an Invoice with payments

Once a payment has been received you can apply that payment across invoices and invoice items by using the Payments function in Invoicing.

• To view the IRESS Insights Video, please view the following link here. (Created by Anthony Derriscott on Jul 27, 2016)

When you add a payment it is linked to a client first and then you allocate across any outstanding amounts; use the Save and Add Allocations button to do this when you enter the payment details.

To allocate funds you can manually type in amounts or use the Auto Fill button to enter amounts up to the Amount received.

Adding a Credit Note

Adding a Credit Note will have the effect of paying the full outstanding amount due on an invoice.

When in a client record:

1. Click on the Action Arrow next to the relevant invoice and select Make a Credit Note.
2. You will then be prompted with Are you sure you want to make a Credit Note for this invoice?
   
3. Click OK.
   
   
   
   

A credit note will then be created as a negative invoice and the outstanding amount due on the invoice will be reduced to $0. A credit note of the outstanding value will then be viewable as a red negative in the Invoice Results.

XMerge Invoice and Payment Receipts

By setting up an entry in either Invoice or Payments you can easily generate notices to clients by using the XMerge facility.

• To view the IRESS Insights Video, please view the following link here. (Created by Anthony Derriscott on Feb 21, 2018)

Create an invoice (or receipt) and then use the flags in the Quick Merge facility of the Report Template section of XPLAN where your Xmerge template is held. Don’t forget to flag the user groups – use the I and P checkboxes – if they require access to your new invoicing and receipting payments. 

Invoice Products 

The purpose of this guide is to provide instruction on how to add an Invoice Product to XPLAN.

Further information on XPLAN Invoice Products here 

Invoice Reporting 

There are various inbuilt Invoicing and Payment reports available for you to generate.

Further information on XPLAN Invoicing Reporting here